11 Project Management Tools SEO Teams Should Consider in 2021

Here, I would like to start by sharing my own experience. After passing out of college, I got my first job as a junior marketing executive at a local digital marketing company. I used to handle multiple clients at the same time, chat with them, write email responses, write status reports, create presentations, plan events, and much more. 

We didn’t have project management tools back then to keep everything organized and structured. If I had such an effective tool to use back then in 2008, I might have saved a lot of time and energy from jotting down contact details, email addresses, and innovative ideas on my notepad. Things used to get hectic and stressful those days. 

However, times have changed and these days there are so many project management tools available to help SEO marketing teams organize, manage, and collaborate on their projects in a simplified and effective way.  

Project Management Tools for SEO Agency
Project Management Tools for SEO Agency

Good project management tools have certain crucial features that make it an automatic choice for so many SEO agencies trying to deliver work on time to their client’s satisfaction. Some of these features include, but are not limited to: 

Project Management Tools SEO Teams Should Consider

With so many tools available easily, which one would you use and why? I have tried a few of them and compiled a bunch of ten amazing project management tools for SEO businesses. Read on to know more about it. 


ProofHub is an all-in-one project management software system that eliminates the need to use multiple tools from different locations. It is packed with powerful features and allows teams with unlimited projects and unlimited users to collaborate on a single, common platform. ProofHub has an easy-to-understand user interface with little to no learning curve that also makes team onboarding easier.

Why It’s Good For SEO Teams?

Used by over 85,000 teams and businesses worldwide, ProofHub saves valuable time and money by offering all the right tools under one roof. With features like Gantt charts, proofing, Kanban tools, timesheet, calendar, and reports, SEO teams can create tasks, assign them, and keep track of their progress from a single location. This software simplifies project management to the next level. 


ProofHub offers a free 14-day trial and the basic plan starts at $45 per month. 


It is an adaptive, all-in-one management software that helps freelancers and small businesses track everything from proposals to payments. Indy makes organization and time management easy, letting its users focus on their work.   Why It’s Good For SEO Teams 

This platform features a library of the proposal, contract, and form templates to make getting clients easier. The task tracking system allows users to assign individual tasks to larger projects or categories. As users work on tasks, the time tracker tool logs and categorize time spent on each task, making it easy to balance multiple projects and create invoices. With other tools like Profiles, Drive, and Client Contacts, Indy’s features make it a versatile and reliable addition to any creative team.  


ClickUp is a cloud-based collaboration and project management tool that is designed to make businesses of all sizes more productive. Used by the likes of Nike, Google, and Airbnb, ClickUp allows teams to collaborate, work smartly, and efficiently on its intuitive platform.

Why It’s Good For SEO Teams?

This hybrid project management solution is one app to replace them all. Loaded with a range of customizable proprietary features, like time tracking, reminders, subtasks, Gantt charts, recurring tasks, reporting, and single sign-on, ClickUp has everything SEO teams could ask for from a top-rated project management app. 

ClickUp centralizes everything, allowing SEO agencies to work efficiently from a single dashboard. A machine learning capability helps project managers create realistic and accurate time frames and estimates for their projects. 


Next to a free trial and free basic plan, ClickUp offers a monthly subscription at $9 per month for a single user. 


Filestage is a creative project management tool that allows you to review and approve visual content with coworkers and clients. You can streamline your creative workflow, proof content within your team, and offer accurate feedback on documents, designs, audio files, and videos. Reviewers don’t need to sign up for accounts. 

Why It’s Good For SEO Teams?

With features like file sharing, audit trail, markup tools, status tracking, task management, and role-based permissions, Filestage makes collaboration on creative projects an efficient and easy process for marketing teams. It allows file management on a single platform and its documentation system makes it easy for you to keep track of all versions and comments. 


Filestage offers a free 14-day trial and starts from $89/month for 10 users. 


Asana is one of the most popular and robust project management software available currently in the market. Its work management platform allows teams to stay focused and manage their daily tasks easily and quickly. Asana enables you to organize your work by planning and structuring it in a way that suits you best. 

Why It’s Good For SEO Teams?

Asana allows users to create to-do lists, set up daily reminders, assign different tasks, manage deadlines, and increase the number of users. Regular and remote SEO teams can visually track the progress of multiple tasks through every stage, to keep every member aligned on goals. Managers can assign team members to specific projects, which ensures increased productivity and better focus.


Asana offers a free basic plan and the premium plan starts at $10.99 per user/ per month


Basecamp is labeled as a reliable online project management suite that allows organizations to have a bird’s eye view of how their teams are managing assigned tasks at every stage. Basecamp helps monitor tracking besides offering additional features like automatic check-in, task history, to-do list, project templates, Gantt charts, and more. 

Why It’s Good For SEO Teams 

Basecamp helps team managers to organize members, delegate tasks, and stay connected with each other via the Campfire chat room. SEO agencies can rely on Basecamp for organizing, scheduling, and executing their tasks. It also has an embedded feature of tagging team members.


Basecamp offers a free 30-day trial and Basecamp Business plan is priced at a flat fee of $99 per month with unlimited users and unlimited projects. 


Teamwork is a work and project management tool that is designed for improving collaboration among SEO teams for promoting accountability and good results. It is simple enough to use for new users and allows organizations to organize and manage all SEO projects from a single platform. 

Why It’s Good For SEO Teams 

Teamwork is great for audits, task management, reporting, and collaboration. The software offers feature-rich systems with tools that are simple and advanced, but not confusing as some other high-end platforms. You can access your projects from any location as Teamwork is compatible with iPhone, iPad, Android, Google Chrome, and the Web. 


Teamwork offers a free basic plan and paid plans start at $9 per month, per user. 


Trello is termed as one of the leading collaborative project management tools that have a straightforward interface, which makes it easy for teams to manage their workflow visually. Features like adding Trello Cards and Boards can adapt themselves as the task progresses from one stage to another. 

Why It’s Good For SEO Teams 

Trello has a system of cards, boards, and lists to allow teams to organize and manage their work better. You can see who’s working on what and the cloud task management app helps to detect obstructions before they occur. Drag and drop Kanban board gives you a quick view of any project and see who’s assigned what task. 


Trello offers a free trial, free basic plan, and the paid plan starts at $9.99 per user, per month.


Wrike is an extremely useful project management tool that users can use to create sub-tasks under main tasks and invite new members to collaborate with them. Thanks to features like time tracking and proofing, Wrike promises to maintain and improve the efficiency of the quality of your work. 

Why It’s Good For SEO Teams?

Wrike is optimized for larger marketing teams of 5-10 or more. Automation of assignments is made easy by streamlining all the activities in a real-time view. Wrike has a comprehensive time and workload tracking system, which makes it beneficial for SEO agencies and marketing teams to enhance productivity and efficiency. 


Wrike offers a free basic trial and a free 6-month trial on otherwise paid Professional plan for remote teams. The Business plan is priced at $24.80 per month, per user.


Airtable is considered as a user-friendly database management solution that is designed for teams and businesses of all sizes. This flexible and mobile-friendly software allows users to share their records and database within the team or organization while also streamlining the customer-relationship management. 

Why It’s Good For SEO Teams 

Airtable is more powerful than a typical spreadsheet. Project managers can collaborate and manage SEO tasks, plan projects, and track inventory. Users can share databases, set access permission levels, and add comments, notes, and discussions on records. Users can organize their projects and records in a centralized system. 


Airtable offers a free trial, a free basic plan, and the paid subscription starts at $10 per user, per month. 


Freedcamp is quite a useful project management and collaboration tool that is designed for both individual and multiple users so they can create and organize projects efficiently. It is a web-based software that offers a free platform with its basic plan, with unlimited users and unlimited projects. If you want to stay in control of your projects and resources, Freedcamp is the ideal solution. 

Why It’s Good For SEO Teams?

Freedcamp is packed with an extensive set of tools and capabilities that allows users to add tasks, milestones, track time, etc. It has a very simple structure and gives a bird’s eye view of all work-related updates. Freedcamp has Sticky Notes (Kanban boards), Calendar view, and Time Tracking features to cover all your project management needs easily and quickly. 


Freedcamp offers a free basic plan, and the Minimalist plan is priced at $1.49 per user, per month. The Business plan is priced at $7.49 per user, per month, and the Enterprise plan is priced at $16.99 per user, per month. 

Coming to the Conclusion

It’s easy to get confused and overwhelmed when you have to find the best project management tool for SEO teams – especially when you’ve got so many easily available options. 

While all these tools are great, you have to consider your needs first and then figure out which tool ticks all the boxes of your SEO team to reduce their workload and achieve proficiency in work. Explore the above list of top-rated project management tools and tell us about your experience in the comments section. 

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